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This article will detail how to use theDeepSeek<\/a>smart (phone, system, bomb etc)written summary of a meeting<\/a>Assistant, through AI technology to generate professional, clear and executive meeting minutes in 5 minutes, so you can free yourself from tedious paperwork and focus on more valuable work content.<\/p>\n I. Three gold standards for professional meeting minutes<\/strong><\/p>\n Before using DeepSeek AI, we need to be clear about what criteria professional meeting minutes should meet so that we can give the AI the right guidelines:<\/p>\n 1. Hierarchical and structured<\/p>\n Using a clear framework of the \u201cBackground Note and Consensus-building Action Plan\u201d to enable readers to quickly locate the information they need and to avoid the information being lost to the word ocean\u3002<\/p>\n 2. Refinement of key and removal of redundancies<\/p>\n Abandon the process discussion and repeated revisions in the meeting, focus on the final conclusions and decision points, and condense the essence of the 3-hour meeting into a 5-minute reading to enhance the efficiency of information acquisition.<\/p>\n 3. Enforceable, with emphasis on allocation of responsibilities<\/p>\n Each resolution identifies the four elements of \u201cthe duty-bearer + the mandate + the time frame for completion + the measurement criteria\u201d to ensure that the outcome of the Conference is translated into practical action and does not flow from formality\u3002<\/p>\n Second, DeepSeek intelligent assistant: three steps to generate professional minutes<\/strong><\/p>\n Generic Meeting Minutes Generation Instruction Template<\/strong><\/p>\n You are now a professional meeting minutes expert for [Organization Name], please generate standardized meeting minutes based on the following information:<\/p>\n Title of meeting: [name of specific meeting] Please follow the requirements below: How to use DeepSeek Minutes Assistant:<\/p>\n 1. copy the prompt template above into the DeepSeek dialog box 2. replace the bracketed content with the specific meeting information 3. if there is a recording of the meeting, use DeepSeek's speech-to-text function to process it first 4. wait 10-15 seconds after sending to get the first draft of the professional minutes 5. fine-tune it according to the optimization tips introduced in the subsequent sections of the article<\/p>\n III. AI first draft progression: three details determine the quality of the summary<\/strong><\/p>\n The first draft generated by DeepSeek AI is already quite professional, but the quality of the minutes can be further improved with these three fine-tunings:<\/p>\n 1. Transforming discussion into decision-making<\/p>\n AI First Draft:<\/p>\n \u201cWith regard to the pricing of new products, Manager Chen of the Ministry of Markets believes it should be set at $299, the General Recommendation of the Ministry of Marketing should not exceed $279 and the Engineer General of the Ministry of Technology indicated that the cost would be at least $260...\u201d<\/p>\n Adjusted:<\/p>\n \u201c[decision 01] new product pricing: finally set at 289, taking into account cost control and market competitiveness. The Ministry of Markets is authorized to fine-tune prices within the range of 270-299 yuan within three months after the product is online, if the sales fall short of expectations.\u201d<\/p>\n Adjustment points: 2. Enhancing the implementability of action plans<\/p>\n AI First Draft:<\/p>\n \u201cIt was agreed that there was a need to strengthen branding and increase product exposure.\u201d<\/p>\n Adjusted:<\/p>\n \"ACTION A2\" BRAND EXTENSION PLAN: ZHANG MINH (MARKET DEPARTMENT) IS RESPONSIBLE FOR COMPLETING AND IMPLEMENTING THE FIRST ROUND OF THE ROLL-OUT BY 15 JULY, COVERING FIVE MAINSTREAM SOCIAL MEDIA PLATFORMS, WITH KPI CONDUCTING A 30% SEARCH TO UPGRADE THE BRAND. THE BUDGET IS CAPPED AT $500,000, WHICH EXCEEDS THE APPROVAL OF THE GENERAL MANAGER.\u201d<\/p>\n Adjustment points: 3. Adding visual hierarchy and navigational elements<\/p>\n AI First Draft:<\/p>\n \u201cWith regard to the improvement of the client feedback system, participants agreed that the current system was slow to respond, that the interface was complex and that statistical analysis was difficult. Decides to upgrade the system...\u201d<\/p>\n Adjusted:<\/p>\n \u2022 USER INTERFACE: AN AVERAGE OF 8 HITS (AVERAGE OF 3 COMPETITIONS) TO COMPLETE THE MISSION<\/p>\n Adjustment points: IV. Exclusive template library for different scenarios<\/strong><\/p>\n We have prepared proprietary prompt word templates for different types of meetings, and simply use these specific prompt words in DeepSeek to generate professional minutes that are highly tailored to the needs of the scenario:<\/p>\n High-level strategy meeting template<\/strong><\/p>\n Applicable scenarios:<\/p>\n Board of Directors, Strategic Planning, Major Investment Decision Making Meetings<\/p>\n Unique Advantage: You are an executive assistant at [company name] responsible for recording minutes of strategic decision-making meetings. Please generate professional strategic meeting minutes based on the following meeting material: Project Progress Tracking Template<\/strong><\/p>\n Applicable scenarios:<\/p>\n Weekly project meetings, Sprint reviews, R&D milestone reviews<\/p>\n Unique Advantage: You are a professional project management assistant, generate standard project progress meeting minutes based on the following meeting: Please follow the format below to generate the minutes: Cross-sectoral collaboration templates<\/strong><\/p>\n Applicable scenarios:<\/p>\n Cross-team project initiation, departmental collaboration meetings, resource allocation discussions<\/p>\n Unique Advantage: You are an expert in cross-functional collaboration in your organization, please generate cross-functional collaboration meeting minutes based on the following meeting content:<\/p>\n Theme of the meeting: [Collaborative theme] Generate requirements: Creative Brainstorming Template<\/strong><\/p>\n Applicable scenarios:<\/p>\n Product innovation sessions, marketing idea discussions, solution design<\/p>\n Unique Advantage: You are a professional creative note taker, generate structured minutes based on the following brainstorming session:<\/p>\n Creative Theme: [Creative Direction] Formatting requirements: Crisis management meeting template<\/strong><\/p>\n Applicable scenarios:<\/p>\n Emergency response to product issues, PR crisis, security incident handling<\/p>\n Unique Advantage: You are a crisis management expert, please generate professional meeting minutes based on the following crisis response meeting content:<\/p>\n Crisis event: [brief description of the crisis] Minute format: V. DeepSeek quality control: the final step to the perfect chronicle<\/strong><\/p>\n Automatic Integrity Detection:<\/p>\n \u201cPlease check whether any key decision points have been omitted from my minutes, the responsible persons have not been identified or the time points have been missing, and make recommendations for changes.\u201d<\/p>\n Professionalism is enhanced:<\/p>\n \u201cReplace informal expressions in the proceedings (e.g. `work-in', `work-out') with more professional formulations and ensure that trade terms are used accurately.\u201d<\/p>\n Format Optimization and Abstract Generation:<\/p>\n \u201cAs per the content of my proceedings, five to eight key labels are drawn for archiving and a core summary of the meeting, not exceeding 50 words, is generated for use in the mail theme line.\u201d<\/p>\n DeepSeek AI Minutes Assistant: A Quick Start Guide<\/strong><\/p>\n Use DeepSeek's speech-to-text feature to record meetings, or upload meeting notes directly<\/p>\n Step 1: Obtaining meeting materials<\/p>\n Copy the template provided in this article and select the most appropriate prompt word format based on the type of meeting<\/p>\n Step 2: Use exclusive cue words<\/p>\n Paste adjusted cue words in DeepSeek and wait 15 seconds for AI-generated professional minutes<\/p>\n Step 3: AI Generation of First Draft<\/p>\n Apply the three optimization techniques described in this article to further enhance the professionalism and executability of the minutes<\/p>\n Step 4: Optimize the details<\/p>\n Final refinement using QC prompts to ensure no omissions and compliance with professional standards<\/p>\n Step 5: Quality control refinement<\/p>\n The complete process takes only 5 minutes, increasing efficiency by 80% and professionalism by 200%!<\/p>","protected":false},"excerpt":{"rendered":" This paper details how to use DeepSeek ' s Smart Conference Brief Assistant to generate professional, clear and executive minutes of meetings within five minutes of AI technology to free you from cumbersome paperwork and focus on more valuable work. Before using DeepSeek AI, we need to be clear about what the professional minutes should meet in order to provide the correct guidance to AI: 1. A structured and structured framework for the adoption of the \u201cConsensual Action Plan on the Core Issues\u201d of the Background Note allows readers to quickly locate the information they need and avoid the information being lost in the textual ocean. 2. Refinement of the key, removal of redundancies<\/p>","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[144],"tags":[3606,6423],"collection":[5669,302],"class_list":["post-33932","post","type-post","status-publish","format-standard","hentry","category-baike","tag-deepseek","tag-6423","collection-deepseek","collection-prompt"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/posts\/33932","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/comments?post=33932"}],"version-history":[{"count":0,"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/posts\/33932\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/media?parent=33932"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/categories?post=33932"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/tags?post=33932"},{"taxonomy":"collection","embeddable":true,"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/collection?post=33932"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nTime and place: [date, duration, location\/online mode]
\nParticipants: [participants and positions, may indicate absentees]
\nConference material:
\n[Sound recordings\/notes of meetings\/contents of agenda]<\/p>\n
\nIntroduction of a four-part structure \u201cFollow-up to decision-making outcomes on the main theme of the meeting summary\u201d
\n2. Categorize each topic according to the MECE principle to ensure that there is no overlap or omission.
\n3. Use bullet-point + short sentences for recording, avoiding long speeches
\n4. The action line must include \u201cresponsibles + deadlines + targets\u201d
\n5. All content should conform to [industry\/unit] terminology specifications.
\n6. Keep the text to 1,500 words and ensure that it is brief and concise.<\/p>\n
\n\u2460 Omit the process discussion and present the final decision directly.
\n\u2461 Add decision numbers to enhance citation and traceability<\/p>\n
\n1 Form 4W1H: Who (who), What, When (who), What standards (hoW), How much
\n\u2461 Visual highlighting of the responsible person for quick identification of task attribution<\/p>\n
\n\u2460 Use colors and symbols to create visual hierarchies for quick navigation
\n2 Supporting reading needs at different depths using the Summary Details structure<\/p>\n
\n- Includes an area for risk assessment and response strategies
\n- Automated generation of background and market environment analysis for decision-making<\/p>\n
\nTitle of meeting: [name of strategic meeting]
\nTime and place: [Details of time and place]
\nParticipants: [names and positions of executives]
\nConference material:
\n[Contents of the proceedings]
\nPlease follow the requirements below:
\nUsing the six-part structure of the Strategic Background Market Analysis and Strategic Directions and Investment Allocations Risk Assessment and Risk Assessment Action Plan
\n2. Each strategic decision must contain a brief analysis of the context of the decision and the market environment.
\n3. All investment decisions require clear resource allocation ratios
\n4. The risk assessment section must include identified risks and countermeasures.
\n5. The action plan needs to identify responsible departments, critical time points and indicators of success.
\n6. Use of official business language throughout the text, avoiding industry slang
\n7. Keep it under 2,000 words to ensure that decision-making is clear and traceable<\/p>\n
\n- Automatically calculate and display project progress percentages
\n- Integrated Gantt chart format records at a glance<\/p>\n
\nProject title: [Project title]
\nDate of meeting: [date and length]
\nParticipants: [team members and roles]
\nMinutes:
\n[Contents of the meeting]<\/p>\n
\nIntroduction of the structure \u201cProject Profile Progress Report Questions Analysis Planned Resource Requirements for the Next Phase\u201d
\nPart of the progress report uses the three types of markers, \u201cdry\u201d completed, \u201cdry\u201d in progress and \u201cdeep\u201d
\n3. Automatically calculates and displays the overall project progress percentage
\n4. Each question must contain \u201ca description of the root causes of the problem and a time frame for the solution of the responsible person\u201d
\n5. Use of Gantt chart format to summarize key milestones
\n6. Prioritization of all action items (P0-P3) and who is responsible for them
\n7. Limit to 1,500 words, focusing on risks and challenges<\/p>\n
\n- RACI Responsibility Matrix clearly shows the responsibilities of each department
\n- Detailed issue escalation mechanisms and collaboration processes<\/p>\n
\nTime and place: [Details]
\nParticipating sectors: [sectoral representatives and positions]
\nConference material:
\n[Minutes]<\/p>\n
\n1. Use of the structure of the Collaborative Objectives, the responsibilities of the departments, the allocation of resources, the collaborative process, the decision-making mechanism, the timetable
\n2. Creation of a RACI matrix (Responsibility, Approval, Counseling, Informed) in the responsibilities section of each department
\n3. Resource allocation clarifies the proportion of manpower, budget and time invested by each department.
\n4. Collaborative processes must include channels and frequency of information sharing
\n5. Decision-making mechanisms need to be clear about escalation paths and boundaries of competence
\n6. The timetable uses a milestone format with key nodes and deliverables.
\n7. Add communication protocols at the end of the summary to ensure uniformity of perception across departments
\n8. Limit the number of words to 1,800 to ensure that the presentation is objective and accurate.<\/p>\n
\n- Idea grading system helps focus high-value ideas quickly
\n- Ideas mapping to show connections and development of ideas<\/p>\n
\nParticipants: [Participants and background]
\nConference material:
\n[Brainstorming notes]<\/p>\n
\n1. Use of the structure of the \u201cConceptional clustering of ideas for the core issues\u201d
\n2. Create idea maps to show the correlation between ideas and development paths
\n3. Grading of each idea (S\/A\/B\/C) based on criteria such as innovativeness, feasibility, and potential value
\n4. S- and A-level ideas must include an initial implementation path proposal
\n5. Add the \u201cunforeseen discovery\u201d section to record the unexpected insights in the meeting
\n6. Follow-up development component with clear responsibilities and timelines
\n7. Use of charts to show heat maps of creative distribution
\n8. Keep it to 1800 words or less, retaining key turning points in the thinking process<\/p>\n
\n- Detailed communication strategy with key points for internal and external communication
\n- Time line documentation with clear process for emergency response<\/p>\n
\nMeeting time: [emergency meeting time]
\nParticipants: [Crisis response team members and responsibilities]
\nMeeting content:
\n[Minutes]<\/p>\n
\n1. Use of the Crisis Situation Impact Assessment (CIA) communication strategy and recovery plan follow-up prevention structure
\n2. The crisis situation section must include a time line and a distinction between known\/unknown facts.
\n3. Impact assessments analyze short- and long-term internal and external impacts
\nThe response must identify the four elements of \u201caction + leader + time frame + resources\u201d
\n5. The communication strategy includes key points for communicating to internal staff, external customers, the media and regulators.
\n6. Recovery plan prioritized, with key nodes indicated
\n7. Follow-up prevention proposes at least 3 long-term improvements
\n8. Keep to 1500 words to ensure that instructions are clear, precise and ready for immediate implementation.<\/p>\n