{"id":9192,"date":"2024-04-27T09:52:13","date_gmt":"2024-04-27T01:52:13","guid":{"rendered":"https:\/\/www.1ai.net\/?p=9192"},"modified":"2024-04-27T09:52:13","modified_gmt":"2024-04-27T01:52:13","slug":"%e5%a6%82%e4%bd%95%e9%ab%98%e6%95%88%e9%98%85%e8%af%bb%e6%8b%9b%e6%a0%87%e6%96%87%e4%bb%b6%ef%bc%9f%e7%94%a8ai%e8%af%bb%e6%8b%9b%e6%a0%87%e6%96%87%e4%bb%b6%ef%bc%8c%e7%b2%be%e5%87%86%e5%ae%9a%e4%bd%8d","status":"publish","type":"post","link":"https:\/\/www.1ai.net\/en\/9192.html","title":{"rendered":"How to read bidding documents efficiently? Use AI to read bidding documents and accurately locate key bidding information with an accuracy rate of 100%"},"content":{"rendered":"

Today, shareUse AI to read bidding documents and accurately locate key bidding information with an accuracy rate of 100%!<\/strong><\/p>\n

Business scenario introduction<\/strong><\/p>\n

If you are a marketing staff who often participates in business bidding, or you are responsible for providing bidding business support to the business team.Read the bidding documents and prepare the bidding documents.<\/strong>This is probably a job that can easily make people irritated and crazy, especially when you get a bidding document that is dozens of pages long and extremely cumbersome and full of useless nonsense.<\/p>\n

In a bidding document, the key information that is useful for preparing the bidding document is probably 10%-20%. The rest are procedural and compliance-related and do not affect the content of the actual bidding document preparation.<\/p>\n

However, we cannot manually locate the key information quickly and accurately at the beginning. We can only read the entire bidding document, mark the key information with colors, and find it bit by bit.<\/p>\n

When you give the file to other colleagues, you should also remind them not to miss the important information marked with color.<\/p>\n

As I searched through the bidding documents page by page for key information, I began to feel irritated.<\/p>\n

Now, with the help ofAI Tools<\/a>You can rest assured to let AI read the bidding documents for you. You just need to ask it, please tell me what XX key information is and which page it is on.<\/strong><\/p>\n

Through my many tests, I found that using kimichat, I can basically answer 100% accurately and without omissions.<\/strong><\/p>\n

This greatly improves the efficiency of reading bidding documents, and you can share Kimi's conversations directly with colleagues to ensure that information is transmitted without bias.<\/p>\n

Moreover, I feel much better when making the bid.<\/p>\n

Tips, examples, and recommended AI tools for reading bidding documents using AI are all here, please take them.<\/strong><\/p>\n

It is recommended to save this article for future reference.<\/strong><\/p>\n

Key information of a tender document<\/strong><\/h2>\n

What information do we need from a tender document? Let\u2019s ask AI and align the roles.<\/p>\n

Prompt word 1<\/strong><\/p>\n

You are a meticulous and professional tender document preparation professional. Please tell me what the key information of a tender document usually includes and give a brief answer.<\/p>\n

We use Kimi to answer (I tested Wenxin and Kimi, and finally determined that Kimi is more accurate and easy to use)<\/p>\n

\"get-921\"<\/div>\n

This prompt is not just a casual question. Its main purpose is to allow AI to recognize its role and, through AI's role recognition, determine whether it is in sync with our work requirements.<\/p>\n

Normally, we read the tender documents to find the following key information:<\/strong><\/p>\n

    \n
  1. Scoring criteria and rules<\/li>\n
  2. Qualifications<\/li>\n
  3. Commercial terms\/payment conditions<\/li>\n
  4. Bid security, including whether to pay, amount, payment method, deadline, etc.<\/li>\n
  5. Bid opening date and location<\/li>\n
  6. Requirements for the statement of bid<\/li>\n
  7. Project Requirements\/Technical Specifications<\/li>\n
  8. Tender document submission form<\/li>\n<\/ol>\n

    Of course, if there is anything else you need to find, you can ask AI to help you find it.<\/p>\n

    Tool Recommendation\u2014Kimi<\/strong><\/h2>\n

    The requirements for large models in reading bidding documents are not high. It mainly uses the long document processing function of AI, including whether document upload is supported, the reading length limit of long documents, document content understanding, content positioning, document summary and other capabilities.<\/p>\n

    I tested two AI tools this time:<\/p>\n

      \n
    1. Wenxinyiyan's document browsing plus plugin<\/u><\/li>\n
    2. Kimi<\/a>chat<\/u><\/li>\n<\/ol>\n

      Finally, I recommend that you use Kimi in the business scenario of reading bidding documents.<\/strong><\/p>\n

      The reason is simple. Kimi gave the answer with an accuracy of 100%.<\/strong>. However, there is a deviation in the content positioning of Wenxin Yiyan (which will be shown later).<\/p>\n

      Practice - Prompt words and output samples<\/strong><\/h2>\n

      1. Let AI read the bid opening location and date<\/strong><\/p>\n

      Prompt word 2<\/strong><\/p>\n

      How the bid opening is stipulated in the document, including the bid opening location and date, and the page number of the original document<\/p>\n

      The AI answers:<\/strong><\/p>\n

      Kimi gave very accurate answers about the bid opening location and time, provided the original text, and indicated the page numbers. It passed the acceptance.<\/p>\n

      \"get-922\"<\/div>\n

      2. Let AI read business terms<\/strong><\/p>\n

      Prompt word 3<\/strong><\/p>\n

      How the payment method and payment terms are stipulated in the document, indicate the original content and the page number<\/p>\n

      The AI answers:<\/strong><\/p>\n

      Kimi's answer is indeed the original content, and the page number is accurate. It passed the acceptance.<\/p>\n

      \"get-923\"<\/div>\n

      3. Let AI read the bidder qualification requirements<\/strong><\/p>\n

      Prompt word 4<\/strong><\/p>\n

      What are the qualifications and eligibility requirements for bidders in the document? Please indicate the original content and the page number.<\/p>\n

      Kimi replied:<\/strong><\/p>\n

      Kimi's performance is still excellent. Passed the acceptance.<\/p>\n

      \"get-924\"<\/div>\n

      4. Let AI read the bid bond requirements<\/strong><\/p>\n

      Prompt word 5<\/strong><\/p>\n

      What are the provisions of the bid security in the document? Please indicate the original content and the page number.<\/p>\n

      Kimi replied:<\/strong><\/p>\n

      Kimi's performance continues to be excellent. Passed the acceptance.<\/p>\n

      \"get-925\"<\/div>\n

      5. Let AI read the scoring rules<\/strong><\/p>\n

      Prompt word 6<\/strong><\/p>\n

      How the scoring rules and scoring criteria are stipulated in the document, indicate the original content and the page number<\/p>\n

      We know that the question of scoring rules is more complicated than the previous ones because it contains more content and the bidding documents are usually presented in tables.<\/p>\n

      Kimi replied:<\/strong><\/p>\n

      Kimi produced the scoring rules in a text format. After checking the original text, the content was fine, but the presentation method seemed a bit difficult. The content passed the acceptance, but the form was average, so it failed.<\/p>\n

      \"get-926\"<\/div>\n
      \"get-927\"<\/div>\n

      We add a requirement and ask Kimi to output in a table.<\/p>\n

      Prompt word 7<\/strong><\/p>\n

      Please display the scoring criteria and rules in the form of a table.<\/p>\n

      This time, Kimi actually used the table to make the scoring rules very well, which surprised me. Kimi couldn't make the table well in the previous times. Acceptance passed.<\/p>\n

      \"get-928\"<\/div>\n

      PS, Kimi's evolution:<\/strong><\/p>\n

      Kimi's tables looked like this a few times before:<\/p>\n

      \"get-929\"<\/div>\n

      PS, why was Wenxin passed:<\/strong><\/p>\n

      Since Kimi couldn't generate a table of scoring criteria at first, I tested Wenxin Yiyanlan Document Plus and asked the same question. The answers were as follows:<\/p>\n

      \"get-930\"<\/div>\n

      At first, I thought Wenxin at least generated a table, although the table was not very beautiful and there was a large blank space on the right.<\/p>\n

      But when I saw the last page, I became a little suspicious. Wenxin told me that the scoring rules were quoted from pages 27-28 of the document, but Kimi told me it was page 13.<\/p>\n

      I located two page numbers in the bidding document, Kimi was correct and Wenxin was wrong.<\/p>\n

      So I asked Wen Xin a question, and the answer from Wen Xin shocked me:<\/p>\n

      \"get-931\"<\/div>\n

      This is a document reading plug-in for Wenxin Yiyan. It told me that it can't read PDF. If it can't read PDF, then the scoring rules just generated are not the content of the document, but the page number is wrong. This nonsense is a bit outrageous.<\/p>\n

      Back to the topic<\/strong><\/p>\n

      Having said this, I will no longer continue to show the keyword questions and answers of other bidding documents. In fact, the conversation with Kimi is also very simple, and natural language can be used. Just tell him clearly that you want him to find the key information, and he can tell you accurately.<\/p>\n

      AI Reads Tender Document Prompt Word Template<\/strong><\/h2>\n

      The above is a summary of the commonly used prompts for quick reading of bidding documents by AI Q&A. It is recommended to save the article for daily use.<\/p>\n

      Kimi speed reading bidding documents Q&A series prompts word bank<\/strong><\/p>\n

      Role positioning prompts:<\/strong><\/p>\n

      You are a meticulous and professional tender document preparation professional. Please tell me what the key information of a tender document usually includes and give a brief answer.<\/p>\n

      Key information questions and answers in the bidding documents:<\/strong><\/p>\n

      How the bid opening is specified in the document, includingTender opening location and date<\/u><\/strong>, indicate the page number of the original text<\/p>\n

      In the documentPayment methods and payment terms<\/u><\/strong>How is it stipulated? Please indicate the original content and the page number.<\/p>\n

      In the documentBidder qualifications and eligibility requirements<\/u><\/strong>How is it stipulated? Please indicate the original content and the page number.<\/p>\n

      The documentBid security<\/u><\/strong>How is it stipulated? Please indicate the original content and the page number.<\/p>\n

      In the documentScoring rules and scoring criteria<\/u><\/strong>How is it stipulated? Please indicate the original content and the page number.<\/p>\n

      Please display the scoring criteria and rules in the form of a table (follow-up question)<\/p>\n

      For other key information questions and answers, you can use the above fixed sentence structure and replace the keyword information.<\/p>\n

      Summary of AI Practice in Business Scenarios<\/strong><\/p>\n

      The above is based on myQuick reading of key information in bidding documents<\/strong>For such a business scenario, a prompt word template was developed, as well as an AI tool with the most accurate and stable output after testing.<\/p>\n

      In summary, there are several things to note when AI reads bidding documents:<\/u><\/strong><\/p>\n

      Although the above prompts are short, the information they convey is very effective.<\/p>\n

      The most important requirement for reading bidding documents is accuracy, and there must not be any information left out or misunderstanding.<\/strong>The worst problem of AI is that it talks nonsense. Therefore, when using AI tools to read bidding documents, its behavior must be controlled. Doing the following points can ensure high-quality and reliable AI output:<\/p>\n

      First, in the prompt words, AI is required to indicate the original content.<\/strong><\/p>\n

      Second, in the prompt, AI is required to indicate the page number.<\/strong><\/p>\n

      Third, pay attention to the synonyms of nouns to avoid missing information.<\/strong>For example, bidder qualifications and eligibility requirements. Sometimes different bidding documents express concepts differently, and you need to tell AI that these synonyms are one concept.<\/p>\n

      Fourth, conduct comparative testing to determine the most accurate AI tool.<\/strong><\/p>","protected":false},"excerpt":{"rendered":"

      TODAY, SHARE KEY INFORMATION ON THE BID FROM THE A-READING FILE, PRECISE POSITIONING OF THE BID, 100%! BUSINESS SCENE PRESENTATION IF YOU'RE A MARKET PERSON WHO'S OFTEN BIDDING FOR BUSINESS, OR IF YOU'RE IN CHARGE OF BIDDING BUSINESS SUPPORT. SO, READING THE TENDER DOCUMENTS AND PRODUCING THE TENDER DOCUMENTS, I'M AFRAID, IS A WORK THAT CAN EASILY BE IRRITATING AND IRRITATING, ESPECIALLY WHEN YOU GET A DOZENS OF PAGES OF CUMBERSOME, USELESS BIDDING DOCUMENTS. IN ONE SOLICITATION DOCUMENT, THE KEY INFORMATION THAT WOULD BE USEFUL FOR THE PRODUCTION OF THE TENDER DOCUMENTS WOULD BE APPROXIMATELY 101 TP3T-201 TP3T, LEAVING ALL THE REMAINING PROCEDURAL, COMPLIANCE AND WITHOUT PREJUDICE TO THE CONTENT OF THE MATERIAL TENDER DOCUMENTS. HOWEVER, WE CAN'T LOCATE CRITICAL INFORMATION QUICKLY AND ACCURATELY FROM THE BEGINNING, BUT WE CAN READ THE ENTIRE SOLICITATION DOCUMENTS AND PUT KEY INFORMATION MARKERS<\/p>","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[149,144],"tags":[387,1814],"collection":[],"class_list":["post-9192","post","type-post","status-publish","format-standard","hentry","category-jiaocheng","category-baike","tag-ai","tag-kimi"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/posts\/9192","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/comments?post=9192"}],"version-history":[{"count":0,"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/posts\/9192\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/media?parent=9192"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/categories?post=9192"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/tags?post=9192"},{"taxonomy":"collection","embeddable":true,"href":"https:\/\/www.1ai.net\/en\/wp-json\/wp\/v2\/collection?post=9192"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}